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Microsoft Office basics

Display and use windows

Use dialog boxes

Use edit boxes within dialog boxes

Use the Open and Save As dialog boxes

Undo and redo actions

Access and use task panes and galleries

Close a task pane

1. Press F6 to move to the task pane, if it is necessary.
2. Press CTRL+SPACEBAR.
3. Use the arrow keys to select Close, and then press Enter.

Move a task pane

1. Press F6 to move to the task pane, if it is necessary.
2. Press CTRL+SPACEBAR.
3. Use the arrow keys to select Move, and then press Enter.
4. Use the arrow keys to move the task pane, and then press Enter.

Resize a task pane

1. Press F6 to move to the task pane, if it is necessary.
2. Press CTRL+SPACEBAR.
3. Use the arrow keys to select Size, and then press Enter.
4. Use the arrow keys to resize the task pane, and then press Enter.

Access and use available actions

Tips for Word 2010

• You can ask to be notified by a sound when an action is available (not available in Word Starter). To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
• If you have access to the Internet, you can download Microsoft Office Sounds from Office.com. After you install the sound files, do the following:
  1. Press ALT+F, T to open Word Options.
  2. Press A to select Advanced, and then press Tab to move to the Advanced Options for working with Word.
  3. Press ALT+S two times to move to the Provide feedback with sound check box on the General tab, and then press SPACEBAR.
  4. Press Tab repeatedly to select OK, and then press Enter.
     
     Note When you select or clear this check box, the setting affects all Office programs that support sound.

Navigating the Ribbon

Access any commands by using several keystrokes

Access keys let you quickly use a command by pressing several keystrokes, regardless of where you are in the program. Every command in Word 2010 can be accessed by using an access key. You can access most commands by using two to five keystrokes. To use an access key, follow these steps:

1. Press ALT. The KeyTips are displayed over each feature that is available in the current view.
2. Press the letter shown in the KeyTip over the feature that you want to use.
3. Depending on which letter that you press, you may be shown additional KeyTips. For example, if the Home tab is active and you press N, the Insert tab is displayed, together with the KeyTips for the groups on that tab.
4. Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command.
   
   Note To cancel the action that you are taking and hide the KeyTips, press ALT.

Change the keyboard focus without using the mouse

Another way to use the keyboard to work with programs that feature the Office Ribbon is to move the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse.

Quick reference for Microsoft Word

Common tasks in Microsoft Word

Working with documents and webpages

Create, view and save documents

Find, replace and browse through text

Switch to another view

Outline view

Print and preview documents

Review documents

Full Screen Reading view

Note Some screen readers may not be compatible with Full Screen Reading view.

References, footnotes and endnotes

Work with webpages

Edit and move text and graphics

Delete text and graphics

Copy and move text and graphics

Insert special characters

Insert characters by using character codes

Select text and graphics

Select text by holding down SHIFT and using the arrow keys to move the cursor.

Extend a selection

Select text and graphics in a table

Move through your document

Move around in a table

Insert paragraphs and tab characters in a table

Use Overtype mode

To change the Overtype settings so that you can access Overtype mode by pressing INSERT, follow these steps:

1. Press ALT+F, T to open Word Options.
2. Press A to select ADVANCED, and then press TAB.
3. Press ALT+O to move to the Use the Insert key to control overtype mode check box.
4. Press SPACEBAR to select the check box, and then press ENTER.
   
   To turn Overtype mode on or off, press INSERT.

Character and paragraph formatting

Copy formatting

Change or resize the font

Note The following keyboard shortcuts do not work in Full Screen Reading mode.

Apply character formats

View and copy text formats

Set the line spacing

Align paragraphs

Apply paragraph styles

To close the Styles task pane, follow these steps:

1. If the Styles task pane is not selected, press F6 to select it.
2. Press CTRL+SPACEBAR.
3. Use the arrow keys to select Close, and then press ENTER.

Insert and edit objects

Insert an object

To insert an object, follow these steps:

1. Press ALT, N, J and then J to open the Object dialog box.
2. Do one of the following:
   • Press DOWN ARROW to select an object type, and then press ENTER to create an object.
   • Press CTRL+TAB to switch to the Create from File tab, press TAB, and then type the file name of the object that you want to insert or browse to the file.

Edit an object

To edit an object, follow these steps:

1. With the cursor positioned to the left of the object in your document, select the object by pressing SHIFT+RIGHT ARROW.
2. Press SHIFT+F10.
3. Press the TAB key to reach Object name, press ENTER, and then press ENTER again.

Insert SmartArt graphics

To insert SmartArt graphics, follow these steps:

1. Press and release ALT, N, and then M to select SmartArt.
2. Press the arrow keys to select the kind of graphic that you want.
3. Press TAB, and then press the arrow keys to select the graphic that you want to insert.
4. Press ENTER.

Insert WordArt

To insert WordArt, follow these steps:

1. Press and release ALT, N, and then W to select WordArt.
2. Press the arrow keys to select the WordArt style that you want, and then press ENTER.
3. Type the text that you want.
4. Press ESC to select the WordArt object, and then use the arrow keys to move the object.
5. Press ESC again to return to the document.

Mail merge and fields

Perform a mail merge

Note You must be on the Mailings tab to use these keyboard shortcuts.

Work with fields

Language bar

Handwriting recognition

Tips

• You can select the keyboard shortcut for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then click Settings. Under Preferences, click Key Settings.
• The Windows logo key
  
  is available on the bottom row of keys on most keyboards.

Function key reference

Function keys

SHIFT+Function key

CTRL+Function key

CTRL+SHIFT+Function key

ALT+Function key

ALT+SHIFT+Function key

CTRL+ALT+Function key

To do this	Press
Display Microsoft System Information.	CTRL+ALT+F1
Select the Open command.	CTRL+ALT+F2